Starting a new Club?

1. Think of an idea for a club.
2. Check the club doesn’t already exist .
3. Plan a meeting time and location. It is compulsory that clubs e-mail the details of the meeting to all members and to clubs@arc.unsw.edu.au at least seven (7) days prior to the meeting.
4. Get together some friends or people you think will be interested in your Club (3 Arc members for a small club and 15 Arc members for a regular club).
5. Have your first meeting (officially known as the Annual General Meeting AGM).
6. At the Meeting democratically elect your Executive Members, democratically adopt a constitution for your club that meets Arc’s minimum requirements (there exists a model constitution, see below), take an Attendance List of all of the people there and minutes of all the decisions made.
   
7. Complete the Affiliation Application Form, get together a full list of your members (unless you are a constituent Club in which case just get a letter from your Head of School, Faculty or College outlining the number of members you have and confirming that your club is the official Faculty/School/Program club).
8. After reading the Affiliation Information and hand in all the required affiliation forms and documents outlined on the AGM Checklist to the Student Development Office, Level 1 Roundhouse or e-mail to clubs@arc.unsw.edu.au.
   Documents required for affiliation include:
       AGM Attendance List;
       Membership List;
       Small Clubs Constitution;
       or  Regular Clubs Constitution;
       or Constituent Clubs Constitution.
9. The Student Development Committee will then consider you affiliation application and inform you of the result.
10. After affiliation come into the Student Development Office to collect a letter confirming your status as an affiliated Arc club which entitles your club to a fee free Club bank account at a bank on campus.
11. Start doing stuff!

Re-affiliating an already existing Club?

1. Plan a meeting time and location. It is compulsory that clubs e-mail the details of the meeting to all members and to clubs@arc.unsw.edu.au at least seven (7) days prior to the meeting.
2. Have your meeting (officially known as the Annual General Meeting AGM ).
3. At the Meeting democratically elect your Executive Members, take an Attendance List of all of the people there and minutes of all the decisions made. You may vote to amend your club’s constitution if required.
   
4. Complete the Affiliation Application Form, get together a full list of your members (unless you are a constituent Club in which case just get a letter from your Head of School, Faculty or College outlining the number of members you have).
5. After reading the Affiliation Information and hand in all the required affiliation forms and documents outlined on the AGM Checklist to the Student Development Office, Level 1 Roundhouse or e-mail to clubs@arc.unsw.edu.au.
   Documents required for affiliation include:
       AGM Attendance List;
       Membership List;
       Small Clubs Constitution;
       or  Regular Clubs Constitution;
       or Constituent Clubs Constitution.
6. The Student Development Committee Convenor and Student Development Manager can immediately approve your re-affiliation once all necessary documents have been handed in. If constitutional amendments have been made then your application for re-affiliation must go to the Student Development Committee for approval.
7. Get a Letter of Affiliation and change the signatories of your Club’s bank account over to the new Executive Members of your Club.
8. Continue doing great stuff!
   

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