Clubs Admin

Forms

FAQS

AGM 

AGM Guide (for ALL re-affiliating clubs)

Starting a New Club

Starting a new Club is an exciting venture and we hope that Arc can help make your experience all the more fun and rewarding! 

Of course, there are some administrative details that you need to make sure you cover in order to become Arc affiliated so make sure you read the information included in Section 3 - Starting a Club of the Clubs Handbook

You should also contact clubs@arc.unsw.edu.au to find out what the requirements are and when you need to submit your application by.  All applications are received via OrgSync, so make sure that you have activated your Arc membership for 2017!

Important Dates: 

Mandatory IGM Period for Semester 2, Week 8 - Monday 11th September 2017 to Week 11 - Friday 13th October 2017. 

Re-affiliation

All Clubs need to re-affiliate every 12 months to make sure that you're still complying with Arc's Clubs policies, so if you're on the Executive it's your responsibility to make sure your Club ticks all the boxes to stay affiliated with Arc. Some requirements for re-affiliation have changed since the beginning of 2015, so Section 4 - Existing Clubs Applying for Reaffiliation of the Clubs Handbook will give you the up-to-date guide to re-affiliating your existing Club.

All applications are received via OrgSync during the mandatory submission period (Week 8 - Week 12, Semester 2) so make sure you complete everything on time. 

Important dates: 

Mandatory AGM Period Semester 2, Week 8 - Monday 11th September 2017 to Week 11 - Friday 13th October 2017.

Application Submission Period Semester 2, Week 8 - Monday 11th September 2017 to Week 12 - by 5pm Friday 20th October 2017. 

Clubs Procedures

The Clubs Procedures document explains all Arc policies regarding clubs in detail, including policies such as affiliation criteria, alcohol and administrative support. The policies themselves are contained within this document - so read it! All application forms are submitted online through Orgsync. If you have any questions, please visit or contact us.

Grant Applications 

Grant applications must now all be submitted online via our online system Orgsync.

Clubs Grant Application Form

Student Community & Development Grant Application Form

Alcohol Policy

Grants Procedures

This document explains all Arc policies regarding Grants in detail, including types of grant funding available and eligibility, criteria, conditions and procedures for applying for each Grant.

Arc Clubs Financial Templates 

Simple - this version is suited to most Clubs, where finances are relatively simple. The spreadsheet does not allow for structural changes.

Flexible - this version is suited to Clubs where finances are more complex. Structural changes can be made as required (a intermediate level of familiarity with Microsoft Excel may be necessary).

Room & Space Hire Applications

Arc Room Booking Form - Clubs only  (Greenhouse, Music Rooms, Dance Studio & Training Rooms)

Arc Room Booking Form - Individual Arc Member (Music Rooms, Dance Studio)

CATS (University) Room Hire

UNSW Outdoor Booking Form

Risk Assessment Form for BBQs

Risk Assessment Form (General)

Food Safety Information

Food Safety Guidelines START HERE

Checklist A

Checklist B

Checklist C

How to Notify a Food Business

Executive Recognition Initiative

Arc has launched a new program to recognise Club Executives on their AHEGS (Australian Higher Education Graduation Statement)! 
You can find full details of the program including requirements and FAQs here.

Editable Model Constitutions

Clubs should always keep a digital updated copy of their Constitution. The editable Model Constitutions below should mainly be used by new Clubs, but may be useful to existing Clubs as well.

Regular Model

Constituent Model


Arc Clubs

P:9385 9840

E:clubs@arc.unsw.edu.au

H:8:30am - 6pm, Monday - Friday