About the roles

The Clubs & Volunteering Department serves students through volunteer programs, Clubs and activities. The Clubs & Grants Officers’ core function is to provide support that enables students to engage and participate in a wide variety of non-academic interests and activities (in particular through involvement with Arc-affiliated Clubs). The Clubs & Grants Officers work closely as a team, in addition to working closely with other staff within the Clubs & Volunteering team. 

Who are we?

Arc is the student organisation at UNSW dedicated to making #unilyf the best it can possibly be. We know that your time at university is pretty short, so we want every bit of it to be a blast! 

Behind all the incredible Clubs, countless volunteering opportunities, sporting adventures, Roundhouse good times and the eclecticism of Arc at UNSW Art & Design, is a team that is passionate about delivering a great student experience. 

It's the kind of place where we build castles around people's desk's for birthdays, have a pretty bad netball team, eat cake and Friday happy hours start at 5pm (ok... 4.45pm). We work hard. We expect results (but we have fun doing it).  


Together the team of Clubs and Grants Officers support and engage Arc Clubs & Societies through a variety of different avenues throughout the year. Responsibilities include 

  • Maintaining a thorough working knowledge of Arc policies and procedures relating to Clubs & Grants 

  • Assessing and processing grant and Club affiliation applications 

  • Providing training and advice to Clubs on areas including grant applications, affiliation and other Arc procedures, event management and administration 

  • Provide support to Clubs running collaborative events as part of the Clubs Mashup/Clubs Taster initiative 

  • Attend to tasks and enquiries at the Clubs Space front desk during weekly scheduled shifts 

  • Attending Club Events 

The Clubs and Grants Officers also support other operations of the Clubs & Volunteering department, including 

  • Assisting with department events and activities, including O-Week and the Club Awards Dinner 

  • Assist with administration tasks and maintenance of the Clubs Space and Clubs Storeroom 

Please refer to the Position Description for a list of key tasks & accountabilities. 

Skills & experience

We’re looking for students with experience with Arc-affiliated Clubs that want to have a role in facilitating and supporting the engagement of all Clubs with students on campus. 

You must also have relevant experience that demonstrates your ability to carry out the responsibilities of the role, including:  

  • Experience communicating with a variety of external stakeholders 

  • A keen eye for detail 

  • Demonstrated event management and project planning skills, including experience in budget management and planning, overseeing and finalising the completion of projects or the delivery of events to deadlines; 

  • Excellent oral and written communication skills, including the ability to positively engage with many different types of people, especially with UNSW students, with an awareness of cultural diversity issues. 

Please refer to the Position Description for specific selection criteria. 

You must be a current UNSW student to apply.

What We Can Offer You

  • Casual rate: $26.65 + Super  

  • Average hours per week: 8-11 during term, varies during holidays and assessment periods 

  • Flexible hours to suit your Uni timetable  

  • Start Date: Oct/Nov 2019 

  • A fun, fast and driven environment with lots of potential for learning and growth 

  • A spot on our (currently losing) netball team 

  • Convenient and central office location on UNSW’s Kensington Campus 

Apply details:

Applications close on MON 7 OCT, 2019. If you would like to apply, submit the following:

  1. Your resume
  2. A covering letter addressing the selection criteria listed in the Position Description.
  3. A statement of support that addresses the following questions:
    • Why do you want to work for Arc as a Clubs & Grants Officer?
    • What previous experience do you have with Clubs?
    • Why do you think Clubs are important?
    • What ideas do you have that would allow Arc to better engage Clubs through events?
      • Availability
        • What is your availability during the period 26 November to 14 February (this includes Term 3 Stuvac, the Term 3 exam period the summer break and O-Week) (10-14 February)? E.g. do you have any plans to travel or other volunteer or paid work over this period? Are you applying to be Yellow Shirt volunteer? If you don’t have specific dates yet, just provide as much information as you have at this time, e.g. planning to take a 1 week trip in Jan and a 10 day trip in Feb before O-Week)
        • Are you expecting to be able to continue in this role until the end of T3 2020? We are looking for students who foresee wanting to continue in this role for at least 12 months.

Note: Incomplete applications will not be considered. Students must be attending UNSW in all three terms of 2020 to be considered.


For information please contact Arc HR by email at jobs@arc.unsw.edu.au.

Still have questions? There will be info sessions in Weeks 1-3 of Term 3 where we’ll talk about the different positions and answer your questions about them. The info sessions covering Internships, Volunteer Program Coordinators and Clubs & Grants Officers will be at the following dates and times:

  • Thursday 19 September (WK1), 1PM in the Arc Training Rooms (see Arc Reception) 

  • Wednesday 25 September (WK2), 2PM in the Arc Training Rooms (see Arc Reception) 

  • Monday 30 September (WK3), 1PM in the Arc Training Rooms (see Arc Reception) 

  • Friday 4 October (WK3), 12PM in the Arc Training Rooms (see Arc Reception) 

Apply NOW!

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Arc Diversity and Inclusion statement

Arc is an equal opportunity employer committed to gender equality, diversity and social inclusion.

We have created an Arc working culture in which all differences are valued: from age, gender and ethnicity to thinking styles and beliefs. We positively encourage applications from all candidates irrespective of gender, ethnicity, age, disability, religious belief, sexual orientation or other characteristic. Our goal is to make everyone feel involved, respected and connected – where different ideas, backgrounds and perspectives work together to preserve the Arc values and behaviours.

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