It is the responsibility of Clubs to check the NSW Health website for the most up to date information on restrictions, recommendations and case locations. Arc does not guarantee that the information below is up to date.

At the time of writing, NSW Health recommends delaying non-essential travel within NSW, especially between Greater Sydney and regional areas.

If your Club still intends to run a camp, the information on this page covers recommendations from Arc.

Posted 6-1-21


General

  • Regularly check the NSW Health website for restrictions that may impact your event.
  • Actively reach out to your vendors (e.g. venue, coach company, catering) to check for any changes in requirements that may affect your booking. As circumstances and restrictions are constantly changing, it may be prudent do this several times in the lead up to your camp
  • Contact Arc Legal & Advocacy (advice@arc.unsw.edu.au) for advice on contracts. The Legal & Advocacy team can provide advice before you have signed a contract as well as help to understand your rights and obligations after having signed.
  • You may wish to designate a couple of organisers that are tasked with keeping up to date on COVID-19 restrictions and other factors affecting your activity, and working with the rest of the team to implement required/recommended safeguards. It is however the responsibility of the whole Club Executive team and organising team to ensure that the camp is run safely, including ensuring that participants are complying with safety precautions including physical distancing and mask-wearing.


At the time of writing, the recommendations on this page are

  • direct requirements or recommendations from NSW Health for activities including camps, OR
  • based on requirements/ recommendations from NSW Health that apply to similar/related activities, even if they are not directly required of camps (e.g. following the general principle of limiting the number of people each participant comes into contact with throughout the activity)


Masks

  • as recommended by NSW Health, masks should be worn whenever 1.5m physical distancing cannot be maintained.
  • information about masks (including situations to wear a mask, how to wear and remove a mask and to wear a mask and what makes an effective mask) here: https://www.nsw.gov.au/covid-19/face-masks
  • as camps are multi-day events, participants (including organisers) should bring multiple masks. When using reusable cloth masks, health authorities recommend washing after each use or at least daily, and cloth masks are less effective when damp.


Group Separation

  • separate out participants into smaller groups and minimise mingling between these groups. This means separating out all attendees (and ideally organisers) into 2 or more groups that occupy separate spaces as much as is practically possible throughout the camp, e.g.
    • separate transportation (e.g. separate buses)
    • different mealtimes/meal spaces
    • activity groups and shared sleeping quarters should only have participants from within the same group
  • if you are providing transport, assign seats such that those seated close together are more likely to be spending time together during the camp, particularly those sharing sleeping quarters and those assigned to the same group for meals and activities


Transport

  • In line with NSW Health requirements (at the time of writing) that masks must be worn on public transport and public transport waiting areas, participants (including organisers) should wear appropriate masks throughout any transport process organised by your Club, including while gathering to wait for and board transport.
  • If you are hiring a coach, assign seats such that those seated close together are more likely to be spending time together during the camp, particularly those sharing sleeping quarters and those assigned to the same group for meals and activities.
  • Encourage attendees to make their own way to the camp. Where attendees are sharing vehicles, place those people together during camp where practical, e.g. in shared sleeping quarters, or for meals and activities.


Food

  • As per requirements for UNSW activities, it is recommended that food is individually pre-packaged food. The next best option is food prepared by the venue – it is not recommended that organisers do any food preparation.
  • Food should be served by venue staff or camp leaders/organisers that are wearing gloves and masks. Self service is strongly discouraged.


Shared Sleeping Spaces

  • Check with your venue about restrictions on the number of people occupying each sleeping space. Where practical, assign shared sleeping quarters in a way that minimises mingling between attendees that would otherwise not be in contact during the camp.


Attendee Requirements/Details

  • You may wish to collect the suburb/postcode of where your attendees will be residing in the lead up to your camp. This would allow you to proactively contact attendees that may be affected by stay-at-home orders or confirmed/suspected case locations. Regardless of whether you collect suburb/postcodes, you should remind all attendees shortly before the commencement of the camp to check for any restrictions and case locations that impact them.
  • In order to ensure the health and safety of all attendees, it is recommended that you provide a full refund for attendees that cannot attend for reasons relating to COVID such as:
    • Restrictions preventing them from attending, e.g. stay at home order for their area
    • Being in a group that health authorities recommend to be tested and self isolate, e.g. they have visited a confirmed COVID-19 case location in NSW during a specific time period or they have been a close contact with a confirmed COVID-19 case or they are experiencing symptoms.
    • Experiencing symptoms associated with COVID-19 (they should be getting tested and self isolating until they have been informed by health authorities that they no longer need to isolate)
  • You may wish to add to the Terms & Conditions of purchasing a ticket that participants must notify camp organisers if they need to get a COVID-19 test within 14 days of the camp (e.g. due to visiting a confirmed case location during a specified period). This should be followed up with a reminder to participants of this requirement 14 days before the camp.
    • They should still be allowed to attend your camp if the following requirements can be met either at the camp location (if they make their own way there) or before boarding transport that your Club has organised
      • Official written confirmation from health authorities of a negative COVID-19 test result
      • A written declaration (from the participant) that they do not need to remain in isolation despite their negative test result (there are several situations where this would be the case)
  • Some Clubs have required attendees to provide a negative COVID-19 test within a specific period of time before the start of an event. This is neither encouraged nor discouraged by Arc, however if you do plan to implement this or a similar requirement:
    • make sure this is specified in the Terms and Conditions of purchasing a ticket and that it is clear to participants in advance of making their purchase
    • be aware that this strategy is not foolproof (e.g. they may still come into contact with COVID-19 between the test and arriving at your event) - you must still continue with other safety measures to the same level regardless of any testing policy you are implementing
  • If your Club would like to request financial support due to cancellations, please contact the Arc Clubs team, however Arc cannot guarantee financial support will be possible.

Activities

  • Adhere to COVID requirements that are applicable to the activities held at the camp or recommendations for similar/related activities from health authorities, which at the time of writing) include (but are not exclusive to):
    • No dancefloor, regardless of the number of participants
    • No activities involving chanting or singing, except while wearing masks. This includes spectators of a sporting activity.
    • 4 sqm rule for indoor activities
      • Max of 30 people participating in an activity similar to an indoor recreation class
    • 2 sqm rule for outdoor activities
      • Max of 30 people gathering outside if there is not assigned seating
    • Consult with the venue about requirements for the activities being offered at their facilities or activities that you are planning hold yourself.