Welcome to the 2022 Term 3 International Markets!

This term, the Myanmar student society will be running The Myanmar Lighting Festival, as our main theme.  

International Markets will run on October, 27th with cultural activities, performances, food stalls and more. The International Markets will be a great opportunity for Clubs to showcase your vibrant cultures, amazing food and of course make a bit of extra money to help fund your other events and activities. Activities will be held throughout the day, with the food stalls starting at 4PM. 

Please read the below info carefully as it covers key info about your participation in International Markets! We’ll need you to reply with relevant material and confirm some details by 20th October

Event Details for ALL

  • Date: 27th October

  • Times: 4-8PM 

  • Club Check-in for set up: 3pm 

  • Location: Quad Lawn

Actions and Key Dates

  • Bond payment provided by 20 October
  • Finalise menu 20th October  
  • Indicate plates/bowls/cutlery needs by 20th October 
  • Communicate any changes to your stall/any updated requests by 20th  October
  • Provide Risk Assessment by 20th October
  • Provide your Food Safety Certificates (if you haven't already) by 20th October
  • Event Briefing at clubs office: 
    • Wednesday 12th October at 2 pm
    • Thursday 13th October at 2 pm

 

Guide for FOOD STALLS

If you are running a food stall, please read the below:

Check in 

Please check in at 3PM on Quad Lawn where you will then be pointed in the direction of your food stall. Clubs will be sent the exact check in location closer to the event date. 

Event guidelines 

  • You must check in at 3PM to start preparing and setting up your stall. Stalls must be completely ready to start taking orders from 4PM. Failure to check in at 3pm will forfeit your bond. 

  • Clubs will be required to make a $50 refundable deposit to secure your spot at the International Night Markets, Clubs will receive their bond back if they keep their stall and table areas tidy and clean up fully after the event. Any changes to what you require for your stall need to be communicated as soon as possible, no changes can be made after Thursday 20 October. This includes your menu items.  

  • All food containers, cups and cutlery must be environmentally friendly and bio-degradable. No disposable plastic materials of any kind (except compostable bio-plastic) is permitted at this event – as below, please indicate what you will need and we will cover the cost up to $50.

  • One representative from each club should have a Food Safety Certificate. See more details below. 

Menu, plates and cutlery 

We’ll be printing out menus for Clubs to use at their stall – please finalise and confirm menu items by Thursday 20 Of October, as the latest . Reply to the email sent to you with your menu ASAP!

Please use the following link to create your menu, export it and send it to us by Thursday 20th.
https://www.canva.com/design/DAE7ktYFhjo/y6_3MVlm9qt1O93N8BFeTA/view?utm_content=DAE7ktYFhjo&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton&mode=preview

As indicated in the Event guidelines, no disposable plastic materials (except compostable bio-plastic) is permitted at this event. Arc Clubs will provide Biopak plates, cutlery, serviettes etc, and will cover the cost of up to $50. This is is only valid for supplies provided by Arc Clubs. 

  • Wood Sporks:
  • Wood Spoons:
  • Wood Knives:
  • Wood Chopsticks:
  • 16Oz Bowls:
  • 8Oz Cups:
  • 23 cm Plates:
  • 18 cm Plates:
  • 250ml clear biocup:
  • Serviettes (half pack):
  • Serviettes:

Any costs for Biopak supplies exceeding the amount covered by Arc Clubs will be paid out of your event bond, and if that is used up, your Club will be invoiced for the additional cost.

If you do not indicate approximately what of the above you will need, it will not be provided and it will be your responsibility to ensure all food containers, cups and cutlery are environmentally friendly and bio-degradable (and these costs will not be covered by Arc Clubs). 

Payment System: 

All clubs must designate someone to handle payments. This person may not handle any food at any point, even to hand it over after it is prepared. Someone else entirely must be the person who hands the food/drink over from the stall. Please ensure you have enough support from your team to make this happen. 

Bond Payment: 

A $50 bond must be paid before October 20th in order to receive a stall. This bond should be paid from the Club Bank account. Please note, that if the bond is paid from a personal account, the bond repayment will be provided to the Club Bank Account regardless of how it was originally paid. It is up to the club to reimburse the member accordingly.  

You can pay the bond by transfer to the following account: 

BSB: 062303 

Bank Account: 10483216 

Description/Reference: "IM [clubname]" 

Risk Assessment

A Risk Assessment will need to be completed for your stall. Clubs can access the Risk Assessment template here. This Risk Assessment should address the safety preparations you have in place for things like COVID-19, Food handling and hygiene, stall helper safety, participant safety, using the BBQ/cooking equipment, usage of any additional equipment you’re bringing and so on. If you’re not sure about what your Risk Assessment should have, please contact us to check! Please send to clubs@arc.unsw.edu.au by 20th of October.

COVID-19 and Food Safety 

The safety and well-being of all participants is our number one priority. 

All Clubs participating in the Night Market must have at least one person who has a Food Safety Certification (SITXFSA001 - Use Hygiene Practices for Food Safety) (or a higher NSW Government recognised FSS certificate) present at their stall at all times. While this does not need to be the same person throughout the night, at least one person that is certified must be present in food preparation areas at any given time.  

Clubs can complete the training at any registered training provider. We also recommend that you check with your members as someone may already have this certification from working at a restaurant or café.  

Students receive a Statement of Attainment upon completion of this course and must submit this to the Clubs team via email, no later than 20th October. If you do not have a food certificate by then, your application will be withdrawn. 

Clubs will be reimbursed up to $70 for the cost of obtaining the Food Safety Certifications (or part thereof) if you require the training.

You should also familiarise all stall helpers with our Food Handling resources available on the Clubs Files & Forms Page. You can find info under "Health & Safety (excludes COVID resources)". 

COVID-19 Safety 

Clubs are expected to familarise themselves with the current NSW Government requirements as well as our Clubs COVID Return to Campus Resources & Training. This includes Physical Distancing, Food & Beverages parameters, and the use of Gloves and Masks. 

Testing & Tagging: 

All electrical equipment and cables must be Tested & Tagged PRIOR to the event. There are limited power options available for each tent. If your equipment has already been tagged within the last 12 months of the event date, you do not need to bring it in again (the item will be labelled with the test date).

You may drop off items to the Club Space from:

Thursday 20th October until Monday 24th October, during office hours 10AM to 5PM

These items can then be collected from the Clubs Space on your Club's first day at the International Markets.

Guide for CULTURAL ACTIVITIES

Check in for all Cultural Activities

Please check in at 3PM on the Quad Lawn where you will then receive instruction on where to go. Clubs will be sent the exact check in location closer to the event date.

Risk Assessment

A Risk Assessment will need to be completed for your stall. Clubs can access the Risk Assessment template here. This Risk Assessment should address the safety preparations you have in place for things like COVID-19, participant safety, using the BBQ/cooking equipment, usage of any additional equipment you’re bringing and so on. If you’re not sure about what your Risk Assessment should have, please contact us to check! Please send to clubs@arc.unsw.edu.au by Thursday 20th October.

Performing Guidelines

  • If you are performing, a tech run will take place from 3-4PM. You will then have time to go to a “backstage” area to prepare for your performance. 

Workshop Guidelines

  • Please check in at 3PM, and then have all equipment ready 5 minutes before the start time of your workshop. 

Actions and Key Dates FOR ALL

  • Bond payment provided by 20 of October 

  • Finalise menu 20 of October 

  • Indicate plates/bowls/cutlery needs by 20 of October

  • Communicate any changes to your stall/any updated requests by 20 of October

  • Provide Risk Assessment by 20 of October

  • Provide your Food Safety Certificates (if you don't have them yet) by 20 of October

Please fill the Form with all the required Information Here!

https://arclimited.formstack.com/forms/international_markets_application_form

Please contact us ASAP with any questions or if you need to update any details! 

Contact us

Reach out if you need any help

Pia

P:02 9065 0930

E:p.labbe@arc.unsw.edu.au

H:9:00am to 4:00pm

Clubs

P:02 9065 0930

E:clubs@arc.unsw.edu.au

H:10am to 4pm