OVERVIEW: 

Arc @ UNSW limited and Kudos Gallery invite UNSW Art & Design Postgraduate Research students to submit proposals for assessment exhibitions during semester 1 & 2. 
 
Due to the high volume of applications Kudos receives from Postgraduate students looking to show their final assessment, Kudos is now offering as series of time-slots around the census date in order to accommodate as many postgraduate students in the gallery as possible. This application process is separate from the regular exhibition call out process and is only available to postgraduate research students applying for their assessment shows*. The quality and length of shows will be determined after receiving applications. Submission of an application does not guarantee a show and will be assessed by the Kudos Committee against the Kudos Gallery exhibition program selection criteria. 
 
*Postgradute students looking to exhibit at Kudos Gallery as an extracurricular project (that is not your final assessment) are encouraged to apply in the regular exhibition proposal call out. 

Kudos Gallery is run by and for UNSW Art & Design students. It is an 'artist run' space funded by Arc @ UNSW Limited. Kudos Gallery is situated close to the UNSW Art & Design campus at 6 Napier Street Paddington. 

Kudos Gallery aims to provide a venue for UNSW Art & Design students to exhibit, promote and discuss Fine Arts, Media, Design, Admin, Theory and Curatorship. We intend to foster professional practices and experience in the marketing and coordination of exhibitions, and promote the variety of disciplines available at UNSW Art & Design. We also provide a forum for Critical dialogue and debate, and we encourage interdisciplinarity as well as legitimate experimental work. 

The Kudos Committee:

Applications are reviewed by a panel of current UNSW Art & Design students on the board of the Kudos Committee, Whose aim is to represent a variety of different Disciplines and experiences. 

The Kudos Gallery Coordinator is a part-time staff member of Arc @ UNSW tasked with overseeing the safe installation and de-installation of exhibitions as well as supervising opening nights. The coordinator also aims to be of assistance to prospective exhibitors in terms of providing information and feedback. 

The Kudos Gallery Intern is a UNSW Art & Design student who works with the Gallery Coordinator and assists aspects of running Kudos Gallery. 

Eligibility:

You are eligible to apply for the Kudos Gallery Postgraduate Exhibition Program if: 

  • You are a UNSW student currently enrolled in a Postgraduate research program at the University of New South Wales this year, and are an active member of Arc @ UNSW Limited. 

  • Only one application per student is eligible for consideration. 

You are ineligible to apply for the Kudos Gallery Postgraduate Exhibition Program if: 

  • You are not a UNSW student currently enrolled in a Postgraduare research program at the University of New South Wales this year, and are not an active member of Arc @ UNSW Limited. 

  • You have previously held an exhibition at Kudos Gallery in the past 12 months. 

  • Incomplete applications will not be considered. 
     

How to Apply:
 

  • Fill out the application form and upload your support material. 

  • Please outline the works in the show, the use of the space, and conceptual terrain for the show. Character limit: 4000 (around 1 A4 Page). 

  • Upload a 1 page CV (PDF) detailing your relevant experience. 

  • Upload Visual support material: One PDF document of images of works in the show as well as previous work, works in progress, diagrams or mock ups with full artist details (max. 10 images). Moving image work should be uploaded to an online video service such as Youtube, or Vimeo and inlcuded as a link in the PDF document (Max. 5 minutes each). 

  • Please ensure that you have read all the information in this pack and that you are aware of all the requirements and responsibilities. 

  • Incomplete applications will not be considered.  

Selection Criteria:

  • The clarity of your proposal. 

  • The quality and consistency of the support material provided and its ability to effectively demonstrate the aims of the proposal as well as your overall practice. 

  • The conceivability of the project – the scope of the proposal must be viable to produce and/or implement within the space and times frames elected in the application form.  

Financial Information:

  • A bond of $200 is required to secure space at Kudos Gallery. This bond is payable upon receipt of contract when the exhibition proposal is accepted. 

  • An exhibition fee will be charged in order to maintain the premises and promote the gallery and exhibition program. Where the majority of exhibitors are UNSW Art & Design students who are Arc members, this fee will be $400 for a solo show in the whole gallery space or $200 for an exhibition in either of the half gallery spaces. 

  • Your exhibition fee covers web promotion, room sheets, documentation of your exhibition, basic equipment and support for your install and opening. 

  • All other exhibition an opening night expenses are the responsibility of the artist/s including opening night refreshments and any equipment required not normally provided by the gallery. 

  • The prices of works will be determined by the artist/s and will include the 25% Gallery commission and GST (where the Artist/s are registered with an ABN). 

  • Arc @ UNSW grants are not available for exhibitions at Kudos Gallery. 

Open Hours and Minding:

  • The gallery MUST be open during the advertised gallery opening hours. There will be no exception. 

  • The gallery open hours are Wednesday to Friday 11am – 6pm and Saturday 11am – 4pm. 

  • The exhibitor/s are responsible for minding the gallery for the duration of the show. If you are unable to mind the gallery at any particular time, please tell the Kudos Gallery Coordinator 6 weeks before your opening so we have time to find help for you. There may be a cost for minders. 

  • Financial penalties apply and will be taken from your bond if gallery hours are not kept.  

What Now?

  • The Kudos Committee will meet approx. Two weeks after the deadline for applications close. 

  • You will be contacted by email or phone with the results of your application as soon as possible after the exhibition proposal review. 

  • If your application is accepted, you will receive a Kudos Gallery Contract and exhibtion information pack. You are required to sign the contract stating that You have read, understood and agree with the conditions of use and bond requirements. It is the exhibitor/s responsibility to ensure that the contract is signed and returned by the set deadline along with the required fees. 

  • If fees are not paid and the contract is not received before the set deadline, the exhibition timeslot may be forfeited.  

 


TERMS AND CONDITIONS

Before submitting your application to the Kudos Gallery Exhibition Program, please be aware that successful applicants are subject to the following terms and conditions. 

General

  1. You warrant that you are over the age of 18, are legally entitled to accept these terms and conditions, and create legally binding obligations for any liability you may incur.

  2. Arc requires all Participants to sign a Release & Waiver of Liability form, which releases Arc from any liability or responsibility for Your health & safety; or for any loss or damage to property; or any third party’s property or persons, howsoever or when caused.

Exhibition

  1. Unless a variation is approved by the Kudos Committee or an authorised member of Arc @ UNSW Ltd, You must use exhibition solely for the purpose for which it was approved and the commencement and completion dates of Your exhibition must be adhered to. Arc @ UNSW Ltd has the right to cancel the exhibition if the exhibition is not used for the purpose for which it was offered, or if any activities are not completed within the dates specified in the contract.  

  2. Reasons for variation in Your exhibition over the course of it's development must be outlined in a one page document and approved upon consultation with the Kudos Committee or an authorised member of Arc @ UNSW Ltd.  

  3. Should Your exhibition be cancelled due to reasons beyond Your control resulting in the failure or non-completion of your original exhibition, e.g. strikes, riots, fires, floods, explosions, natural disasters, serious accidents, acts of governments, acts of god or the public enemy, failure of transportation, epidemics, or quarantine restrictions. You may resubmit a proposal to change Your exhibition, remaining within the same dates, upon consultation with the Kudos committee and Kudos Gallery Coordinator.  

  4. Should Your exhibition be cancelled due to reasons beyond Your control and the control of Arc @ UNSW Ltd, You will receive all payments made by You returned to You in full, refer to section 3. Payments, Cancellations and Refunds. 

  5. You may only submit one application per exhibition. In the instance where multiple applications have been submitted for an exhibition only one will be considered by the Kudos Committee.   

  6. Successful applicants may only exhibit the same project once at Kudos Gallery, the only exception is where a component of Your original work is included in another exhibition such as the Kudos Emerging Artist + Designer award or a curated group exhibition. 

  7. Decisions of the Kudos Committee are final, so please include all relevant information in your application. You may only submit another application for the same exhibition if you are invited to. If you were unsuccessful simply due to a large number of applications in a round (limited gallery space), you may be invited to resubmit the same application. For feedback on your application you may contact ###a class="Hyperlink SCX145290218" href="mailto:artdesign@arc.unsw.edu.au" target="_blank" rel="noreferrer">kudos@arc.unsw.edu.au  

  8. Arc shall not be responsible for or deemed to be in default by reason of delays in or failure to provide the Exhibition due to causes beyond its reasonable control e.g. strikes, fires, floods, explosions, natural disasters, serious accidents, acts of God, and failure of transportation. 
     

Exhibition Payments, Cancellations and Refunds

  1. Once accepted into the Postgraduate Exhibition Program, You are required to pay to Arc an exhibition bond of $200 which is fully refundable after the de-installation of your work where there are no damages to the gallery. An acceptable standard of the gallery's condition will be determined by an authorised member of Arc @ UNSW Ltd. Arc @ UNSW Ltd reserves the right to withhold the exhibition bond in part or full if the gallery is deemed not to be of an acceptable standard by an authorised member of Arc @ UNSW Ltd.  

  2. For rent of the full Kudos Gallery space You are required to pay an exhibition fee of $400 for the first exhibitor and $20 for each exhibitor thereafter, with a cap of $600 (GST incl), refer to table below.  

  3. For rent of one of the two distinct spaces You are required to pay an exhibition fee of $200 for the first exhibitor and $20 for each exhibitor thereafter, with a cap of $400 (GST incl), refer to table below.  

  4. The payment of bond and fees or part thereof (including deposit) is confirmation of Your intention to participate in the Postgraduate Exhibition Program.  

  5. Arc reserves the right to withhold Your full bond refund if You cancel Your exhibition within 12 weeks of Your exhibition installation date.  

  6. You understand and agree that should You need to cancel Your participation (or should Your placement be terminated in accordance with these terms and conditions), no refund will be given where any part of Your payment has been used to make non-refundable reservations.   

  7. If You wish to cancel Your placement in the  Exhibition Program, You must inform Arc in writing as soon as possible.  

  8. You acknowledge that the Exhibition Program is subject to a range of circumstances and conditions that may not meet Your expectations and that Arc has no reasonable control over. Accordingly, Arc is under no obligation to refund any part of the costs paid by You if You are not satisfied with any aspect of the Exhibition Program irrespective of the reason.  
     

Sale of Artwork 

  1. All artwork will be processed by the Kudos Gallery coordinator on opening and thereafter for the duration of Your exhibition.  

  2. Sales Procedures will be provdied by Kudos Gallery to the artist/s to assist in artwork sales for the duration of the exhibition in the absence of the Kudos Gallery Coordinator.  

  3. The price of artworks will be determined by You the artist/s and will include 25% commission and GST (if registered with an ABN) to be deducted by Arc @ UNSW. 

Financial Penalties

  1. By signing these terms and conditions You, the exhibitor, agree to the following financial penalties in the event that one or more may occur. Penalties are subject to the discretion of an authorised member of Arc @ UNSW LTD. See table below for list of financial penalities:

$50 Penalty  

Lost Keys  

$20 Penalty  

Garbage left in the gallery – the artist/s are liable for any garbage fines incurred  

$50 Penalty  

For rubbish or anything left out the front of the gallery  

$50 Penalty  

Per wall for walls not repaired and dry by 11am Mon after exhibition de-install  

$20 penalty  

For every half hour that the gallery is closed during Kudos opening hours  

$50 penalty  

For the patrons not having left and gallery not being closed by the specified time and not moving on from the front of the building.  

Loss of bond  

For any cancellation 12 weeks from exhibtion installation date  

NOTE:  

Fines or penalties incurred during an exhibition are the responsibility of the artist/s eg. Noise, rubbish, security.  

 

Marketing

  1. For Your exhibition You agree to providing Arc @ UNSW Ltd with the following information for marketing purposes:  

  2. A description of Your exhibition – no more than 800 characters for online use;  

  3. A short description of Your exhibition – no more than 150 characters for use on websites and flyers;  

  4. One high res image file for publicity (A5 300 dpi minimum for use online and in print). Full artwork details are required to be included in the file name.  

  5. Any information provided by Arc about Your exhibition is given in good faith and is based on information available at the time provided by You. Where information is provided by a third party, Arc makes no warranties as to its accuracy.

Equipment

  1. Kudos provides limited general equipment for use during installation and throughout Your exhibition. Artists are responsible for all equipment during their exhibition. Any loss or damage beyond wear and tear will incur penalties (listed in section 3 of these terms and conditions) and may require replacement. All items are to be checked at the beginning and end of the exhibition.  

  2. Additional equipment such as projector, ute or van are available for Arc @ UNSW Art & Design. These must be booked in advance to ensure availability for your exhibition (equipment loan and vehicle hire conditions apply, Please refer to Arc @ UNSW Ltd's equipment loan and vehicle hire terms and conditions).  

  3. Additional equipment borrowed from any third party, including but not limited to the UNSW Art & Design campus workshops and technical support units, is the responsibility of You, the borrower, for the loan. Kudos Gallery and Arc @ UNSW Ltd accepts no responsibility for third party loans.

Exhibition Installation

  1. Exhibition install will commence 11am Monday, the week of Your exhibition.  

  2. Installation of Your exhibition is to be discussed with the Kudos Gallery Coordinator prior to the date of installation. The Gallery Coordinator will assist in the hanging of the show to ensure a safe and professional presentation.  

  3. The installation will take place from 11am Monday, the week of Your exhibition. You only have two days for exhibition installation.  

  4. Kudos Gallery supplies limited installation equipment; please provide everything necessary to safely and securely install Your artworks.  

  5. Light requirements will be discussed with the Kudos Gallery Coordinatior. In accordance with Work Health Safety standards and regulations, only the Kudos Gallery coordinator has permission to fix the lighting for Your exhibition. 

Opening Night (end of opening night) 

  1. All exhibitions open on Tuesday night 5-7pm only. In the event of a public holiday opening night will be discussed and organised with the Kudos Gallery Coordinator for the following Tuesday.  

  2. Kudos Gallery's Sydney City Council permit allows gallery openings on Tuesday nights ONLY. The bar must be closed at 6.50pm.  

  3. It is Your responsibility to ensure that opening night guests leave the gallery and the local area in a quiet and respectful manner. There is to be no loitering outside the Kudos Gallery or excessive noise in the street during the opening and after the gallery has closed. Loitering and excessive noise will jeopardise Kudos Gallery's lease.  

  4. There is no smoking permitted inside Kudos or at the front of the building.  

  5. No alcohol can be consumed on the street outside Kudos Gallery.  

  6. Open space at the side of Kudos Gallery is provided by Kudos Gallery for visitors to smoke and consume alcohol during an opening event.  

  7. Smoking during gallery minding and installation will only be permitted in the open space to the side of Kudos Gallery.   

  8. Congregating on the front steps is not permitted.  

  9. You must exercise reasonable care to avoid and minimise damage to property or personal injury.  

  10. It is Your responsibility to organise refreshments, bar, food and service.  

  11. Kudos Gallery does not hold a liquor license to permit he sale of alcohol on the premises. In line with responsible service of alcohol, Kudos Recommends that food be served.  

  12. Kudos Gallery provides glassware, trays, bottle openers, a fridge, microwave, tables and glass washer for exhibitions. 

Exhibition De-Install

  1. You have Saturday after 4pm and Monday morning 10-11am to take down Your exhibition. You must consult with the Kudos Gallery Coordinator about procedures for de-install including the de-install checklist.  

  2. If you have made extensive changes to Kudos Gallery You must allocate sufficient time for repairs. This is to be in consultation with the Kudos Coordinator.  

  3. You are responsible for arranging assistance, if necessary, to ensure that all repairs and removal are completed on time.  

  4. If doing considerable repainting You should discuss this with the Kudos Gallery Coordinator and make time to allow paint to dry before the next exhibition install. Penalties apply if these conditions are not met, refer to section 3. Financial penalties.  

  5. You are only permitted to use paint supplied by Kudos Gallery. In the event that You will need to purchase paint for the Gallery you will need to purchase the approved paint brand.  

  6. All artwork and possessions must be removed on Monday morning. There are no exceptions.  

  7. Any artwork, equipment or waste left at Kudos gallery will incur a fine, refer to section 3. Financial penalties.  

  8. All artwork sold must be wrapped and labelled with the artists name, title of the work, name of the purchaser and amount owing.  

  9. All artworks are to be left at Kudos Gallery for collection by the purchaser. Artworks may be stored in the Arc @ UNSW Art & Design office due to limited storage space at Kudos Gallery. 

Open hours and minding

  1. The Gallery must be open during the advertised gallery opening hours. There are no exceptions. Gallery open hours are Wednesday to Friday 11am – 6pm and Saturday 11am – 4pm.  

  2. You are responsible for minding the gallery for the duration of the show. If You are unable to mind the gallery at any particular time, You are responsible for informing the Kudos Gallery Coordinator so that Arc @ UNSW Ltd is able to organise volunteers for your exhibition.  

  3. You are responsible for filling in the Gallery Minding roster before Your exhibition commences.  

  4. A Gallery minding procedure information sheet is provided by Kudos Gallery information necessary for daily operations of the gallery.  

  5. The gallery may be opened on public holidays with permission from the Kudos Gallery Coordinator or another authorised member of Arc @ UNSW Ltd.  

  6. Financial penalties apply and will be taken from your bond if gallery hours are not kept. Refer to section 3. Financial Penalties for more details. 

Security and Keys

  1. The Kudos Gallery Coordinator will run through the procedures of locating the keys on the Monday of your installation. It is Your responsibility to distribute the key and gallery minder information sheet to individuals minding Kudos.  

  2. It is Your responsibility to make sure Kudos Gallery is always open during advised open hours.  

  3. Gallery minders must monitor the gallery for security purposes during the exhibition.  

  4. To protect security at Kudos Gallery You must never reproduce keys. There are penalties for loss and damages of keys, refer to section 3. Financial Penalties. 

Loss and Damage

  1. Arc @ UNSW Limited accepts no responsibility for loss, damage or theft of artworks, personal items and money for artworks during Your exhibition.  

  2. Arc @ UNSW does not insure artworks or personal possessions.  

  3. You are responsible for all equipment at Kudos Gallery during Your exhibition. All items will be checked on the condition report at the beginning and end of Your exhibition. Any loss or damage of goods beyond wear and tear shall require repairs and may require replacement. If repairs or replacement costs exceed the amount of the bond, repayment will be required within one month of the close of Your exhibition.  

  4. Wilful vandalism to Kudos Gallery by You will automatically ban You from exhibiting again at Kudos Gallery. 

Photographic Release

  1. By submitting an application, You agree that information about the successes and challenges of your  exhibition photographic documentation, videos or content published online provided by You to Arc, or created by Arc, may be used for marketing or promotional purposes.  

  2. Arc reserves the right to use Your likeness and work in any photographs, video or audio recordings provided to Arc or created by Arc, during or after Your exhibition, for any legitimate purpose without further approval from You.   

  3. You agree to release Arc from any and all claims and demands arising out of or in connection with the use of Your likeness and work, including but not limited to, claims for invasion of privacy, defamation, or financial compensation.  

Applicant Obligations

  1. A successful applicants exhibition is contingent on Arc receiving:  

  2. A completed application with all required information. Incomplete application forms will not be eligible for an Art & Design Grant.  

  3. A completed and signed contract where You agree to all the terms and conditions outlined in this document.  

  4. You agree to participating in any activities related to Arc @ UNSW upon invitation in regards to Your successful application and exhibition/event/project. This may include but is not limited to:  

  5. Articles for all Arc @ UNSW publications (arcadia, blitz, Framework etc).  

  6. Student forums, information sessions or artist/designer/producer/curator/writer/coordinator talks.  

  7. Representing Arc @ UNSW at functions and events.  

  8. Your involvement in Arc related events and activities will be documented for archival, marketing and communications purposes.  

  9. This documentation will be available for your use and also for Arc @ UNSW's use for any publications, marketing, events, activities, social media or any online platform. 

Other

  1. This agreement (which includes the Waiver of Liability form) is intended to be as broad and inclusive as permitted by the laws of New South Wales, Australia, and shall be governed by and interpreted in accordance with the laws of the State of New South Wales. In the event that any clause or provision of this agreement be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions which shall continue to be enforceable. 

Kudos Coordinator

Abigail Montgomery

P:(02) 9065 0981

E:kudos@arc.unsw.edu.au

A:Ground Floor D Block, Greens Rd, Paddington

Arc Creative

P:(02) 9065 0981

E:creative@arc.unsw.edu.au

H:10am to 5pm

A:Ground Floor D Block, Greens Rd, Paddington