Events & Promotions

For detailed requirements, use the linked Info Sheets. They cover the full process for event planning, promotion, sponsorship, fundraising, risk, bookings, and overnight events.

What Do You Need Help With? (Coming Soon)

Plan a Club Event

For general event planning, timelines, budgeting, risk, ticketing, logistics, and post-event wrap-up.

Read Events Guide

Promote Your Event

For social media, on-campus promotion, newsletters, accessibility, and getting members to show up.

Read Marketing Guide

Find Funding or Sponsors

For sponsorships, fundraising, external relationships, ticketing income, and what to check before signing anything.

Read Sponsorship Guide

Run an Overnight Event

For camps, roadtrips , trips, overnight competitions, pre-event consults, waivers, GV training, alcohol, and post-event reports.

Overnight Events Portal

Major Event Info Packs

O-Week

Apply for a Club stall or activity during one of the biggest student life events of the year.

T1 Info Pack

Discovery Fest

Run an activity or event during Week 1 and help students get a taste of your Club.

Read More

International Markets

Showcase food, culture, performances, activities, and community on Main Walkway.

T1 Info Pack

Games Galore

Bring games, activities, competitions, or interactive experiences to students.

T1 Info Pack

HobbyCon

Showcase hobbies, fandoms, creative communities, artists, gaming, craft, music, and hands-on activities.

2026 Info Pack

Clubs Takeover

Free food on Alumni East every Wednesday!

Info Pack

Clubs Awards Dinner

Become legend and win an award!

Learn More

Rules for Clubs at Arc Events

A few ground rules to know before you attend.

Read here

ALL APPLICATIONS ON RUBRIC

Sign in to Rubric

Relevant Info Sheets

  • Info Sheet 8 – Events
    Event planning, logistics, budgeting, risk, ticketing, and post-event wrap-up.

  • Info Sheet 8b – Marketing, Sponsorship & Fundraising
    Promotion, social media, on-campus advertising, sponsorships, fundraising, and accessibility.

  • Info Sheet 9b – Overnight Events
    Camps, retreats, trips, overnight activities, attendee requirements, consults, alcohol, and reporting.

  • Info Sheet 4 – Rubric, Bookings & Resources
    Room bookings, outdoor spaces, resources, equipment, and Rubric setup.

  • Info Sheet 6 – Risk and Compliance
    Risk assessments, insurance, safety, waivers, and compliance.

  • Grants & Funding
    Funding options for activities, equipment, major events, and ambitious projects.

Questions?

Arc Clubs Team

P:02 9065 0900

E:clubs@arc.unsw.edu.au

H:9am to 5pm

A:Level 2 Basser Steps, Gate 5 on High St, UNSW

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