To help illustrate how these changes will improve your funding for 2025, we have put together a couple of examples!
EXAMPLE | Back to Term BBQ!
A classic. If your Club spent $200 on the ingredients, and handed out the sausages to the 100 attendees for free ($0 income), this is how the changes would impact your funding.
| Current System | New System |
|---|
Attendance Grant ($1/Att.) = $100
| Attendance Grant ($1/Att.) = $100
|
| Expenses Grant (35% of $200) = $7 | Expenses Grant (50% of $200) = $100 |
| Total Grant ($100 + $70) = ⬆️$170 | Total Grant ($100 + $100) = ⬆️$200 |
| Total Expenses = ⬇️$200 | Total Expenses = ⬇️$200 |
| Net Income = -$30 (Loss) | Net Income = $0 (Breakeven) |
In this scenario, Clubs are better off by $30 AND avoided losing money on their event.
Now take the same example, but instead your Club sold each attendee a sausage for $2.50 each, meaning you made $250 in sales revenue.
| Current System | New System |
|---|
| Attendance Grant ($1/Att.) = $100 | Attendance Grant ($2/Att.) = $200 |
| Expenses Grant = N/A - Profit Made | Expenses Grant = N/A - Profit Made |
| Total Grant = ⬆️$100 | Total Grant = ⬆️$200 |
| Total Sales Revenue = ⬆️$250 | Total Sales Revenue = ⬆️$250 |
| Total Expenses = ⬇️$200 | Total Expenses = ⬇️$200 |
| Net Income = $150 (Profit) | Net Income = $250 (Profit) |
As you can see in this simple example, by adding a small fee for goods the Club is significantly better off.
EXAMPLE | End of Term Ball
Now for a more complicated example.
The Nicolas Cage Appreciation Society has just held a very successful ball: ‘National Treasure: NCAS Ball’ held off-campus in Darling Harbour. NCAS is a Gold Tier Club.
They had 120 attendees at the event and spent $20,000 hiring the venue. The event was ticketed and made $19,400 in ticket revenue. Below is an example calculation of the grants received after the event.
| Current System | New System |
|---|
| Attendance Grant ($1/Att. CAPPED at 100) = $100 | Attendance Grant ($1/Att. CAPPED at 100) = $100 |
| Expenses Grant ($600 to Breakeven) = $600 | Expenses Grant ($600 to Breakeven) = $600 |
| Total Grant = ⬆️$700 | Total Grant = ⬆️$700 |
| Total Sales Revenue = ⬆️$19,400 | Total Sales Revenue = ⬆️$19,400 |
| Total Expenses = ⬇️$20,000 | Total Expenses = ⬇️$20,000 |
| Net Income = $100 (Profit) | Net Income = $100 (Profit) |
Again, let’s take the same event but this time, the Club charged just $8 more for tickets, meaning that they generate $20,400 in ticket revenue.
| Current System | New System |
|---|
| Attendance Grant ($1/Att.) = $120 | Attendance Grant ($2/Att.) = $240 |
| Expenses Grant = N/A - Profit Made | Expenses Grant = N/A - Profit Made |
| Total Grant = ⬆️$120 | Total Grant = ⬆️$240 |
| Total Sales Revenue = ⬆️$20,400 | Total Sales Revenue = ⬆️$20,400 |
| Total Expenses = ⬇️$20,000 | Total Expenses = ⬇️$20,000 |
| Net Income = $520 (Profit) | Net Income = $640 (Profit) |
Frequently Asked Questions
I submitted a grant in January - Do I get more money?
YES - These changes have been back-dated to the 1st of January 2025. Any grants submitted in January will be paid out under the new system.
I'm a bit confused... Where can I find help?
You can get in contact with the Arc Clubs Team using the contact methods below! 👇
