NOTICE OF ANNUAL GENERAL MEETING
Arc @ UNSW College Limited
18th May 2026
Notice of Annual General Meeting
Notice is hereby given of the hybrid Arc @ UNSW College Limited (Arc College) Annual General Meeting (AGM).
Date: Wednesday 10th June 2026
Time: 12.00pm (AEST)
Location: University of New South Wales; Arc@UNSW Offices, Kensington NSW 2033 or via Zoom
If you wish to join via Zoom, please CLICK HERE to register. Registration for Zoom attendance is essential. Please ensure you download the zoom app prior to the meeting as it is required for voting.
Only valid Arc College members* (or their proxies) may attend this meeting.
If you are attending as a proxy, please see the instructions provided on the proxy form HERE. The proxy form must be submitted either in-person via Arc Reception or emailed to ceo.admin@arc.unsw.edu.au by 12pm Monday 8th June 2026.
*You must be a valid member prior to the General Meeting to be eligible to attend. This means that your projected graduation date must be 2026 or beyond by Tuesday 9th June 11.59pm. On-the-day renewals and/or sign-ups will not be accepted.
AGENDA
1. ACKNOWLEDGEMENT OF COUNTRY
2. OPENING OF MEETING
3. ANNUAL GENERAL MEETING MOTIONS
3.1. CONSIDERATION OF THE ANNUAL REPORT:
a. The Financial Reports for the 2025 financial year (Jan 25 - Dec 25)
b. The Director's Reports
c. The Auditor's Reports
MOTION: THAT the Arc@UNSW College Limited Annual Report for the 2025 financial year be adopted.
3.2. ENDORSEMENT OF THE 2026 Arc@UNSW COLLEGE ELECTION RESULTS
MOTION: THAT the Foundation Member endorses the appointment of the following Student Directors to the Board of the Arc@UNSW College
- Keiko Tah
- Ramprakash Devanand
- Ishita Gupta
- Shrishti Jyoti
4. OTHER BUSINESS
5. CLOSE OF MEETING
VOTING & PROXIES
A Member who is entitled to attend and cast a vote at a meeting of Members may appoint a proxy to attend and vote for the Member at that meeting, in accordance with clause 7.22 (a) of the Company's constitution. A proxy need not be a Member of the Company. The linked proxy form above should be used for this purpose.
The proxy form must be signed by the voting Member or authorised person. The proxy attending on behalf of the member must vote or abstain in accordance with the Member's direction, or in the absence of a direction to vote, as the proxy sees fit. If the nominated proxy fails to attend, the Chair of the meeting shall be appointed as the Member's proxy by default.
To be valid, the signed proxy form must be received at the Company’s registered office or electronic address specified below, within the time specified below for that method of service:
| Method of service | Address for service | Time for service | |
| By hand | To the Company's office: Arc Reception, Gate 5 High Street, UNSW Kensington | 12pm Monday 8th June 2026 | |
| By email | To the Company Secretary via: ceo.admin@arc.unsw.edu.au | 12pm Monday 8th June 2026 |
Voting at the meeting
In accordance the Company’s Constitution, the Foundation Member as the initial sole Member shall carry voting rights. The Foundation Member has 1 vote on a show of hands (for in-person attendance) or 1 vote on an online poll (for online Zoom attendance). Voting will take place in accordance with the Constitution and otherwise in a manner directed by the Chair of the General Meeting.
ATTENDANCE & MEETING INSTRUCTIONS
In person
- Arrive by 11.45am, for a 12.00pm start. Once the meeting has commenced, in-person latecomers may not be permitted entry. Admission of in-person latecomers will be at the discretion of the Chair of the Board.
- An Arc staff member will check your Arc College membership.
- The meeting will not commence until quorum is reached. The Chair will keep you updated.
- Please do not leave until the meeting has concluded.
- There are two (2) motions that will be put forward at this meeting. The motions will be read by the Chair. You will be able to ask questions regarding the motion by raise of hands. The Foundation Member will be able to vote, FOR, AGAINST or ABSTAIN.
Online
- Join the meeting via the Zoom app.
- Ensure that you have registered in advance.
- You will receive an email from Zoom with the title “Arc@UNSW College 2026 Annual General Meeting Confirmation” when your registration is approved. This email will contain your link to enter the AGM. Do not forward this link to others.
- The meeting will not commence until quorum is reached. The Chair will keep you updated.
- You may enter the meeting from 11.45am (AEST). Please ensure you have logged in by 12.00pm (AEST). Please do not leave the Zoom meeting until the meeting has concluded
- There are two (2) motions that will be put forward at this meeting. The motions will be read by the Chair. You will be able to ask questions regarding the motion by raise of hands. The Foundation Member will be able to vote, FOR, AGAINST or ABSTAIN.
- All attendees will be muted, however you may participate in this meeting by typing your questions/ comments in the Q&A section.
- If you submit a question/ comment using the Q&A function, a staff member will respond to you as soon as possible.
- Anonymous Q&A will not be available.
If you have any questions prior to the AGM, please email ceo.admin@arc.unsw.edu.au
We look forward to seeing you at the 2026 Arc College Annual General Meeting.
