Annual General Meeting (AGM)

Notice of AGM

Notice of Annual General Meeting  

Arc @ UNSW Limited 

6th May 2022 

Notice of Annual General Meeting  

Notice is hereby given of the hybrid Arc @ UNSW Limited (Arc) Annual General Meeting (AGM). 

Date: Monday 30th May 2022

Time: 5.00pm (AEST)

Location: University of New South Wales; Roundhouse Club Bar, Kensington NSW 2033 or via Zoom.

If you wish to join via Zoom, please CLICK HERE to register. Registration for Zoom attendance is essential. Please ensure you download the zoom app prior to the meeting.

If the above link does not work, copy and paste the following to your web browser: https://us02web.zoom.us/webinar/register/WN_pdGI4DOpRAKbgnGiwO1diw

If you are attending as a proxy, please see the instructions provided on the proxy form. A copy of the proxy form can be either collected and submitted via Arc Reception or submitted online via the Arc Website.

Note: Only currently Arc members (or their proxies) may attend this meeting.


Steps to participate in the hybrid AGM: 

In person

1.   Arrive by 4.45pm, for a 5.00pm start.

2.   An Arc staff member will check your Arc membership.

3.   Please adhere to the applicable NSW Health Guidelines.

4.   The meeting will not commence until quorum is reached. The host will keep you updated.

5.   Please do not leave until the meeting has concluded.

6.   There are two (2) motions that will be put forward at this meeting. The motions will be read by the Chair. You will be able to vote FOR, AGAINST or ABSTAIN.

Online

1.   Join the meeting via the Zoom app. You will not be able to participate in the voting component of this meeting using Zoom via web browser.

2. Ensure that you have registered in advance.

3.   You will receive an email from Zoom with the title “Arc UNSW 2022 Annual General Meeting Confirmation” when your registration is approved. This email will contain your link to enter the AGM. Do not forward this link to others.

4. The meeting will not commence until quorum is reached. The host will keep you updated.  

5.   You may enter the meeting from 4.45am (AEST). Please ensure you have logged in by 5.00pm (AEST). Please do not leave the Zoom meeting until the meeting has concluded.

6.   There are two (2) motions that will be put forward at this meeting. The motions will appear as separate polls with the option to vote FOR, AGAINST, or ABSTAIN. Ensure that you click ‘SUBMIT’ after voting.

7.   All attendees will be muted, however you may participate in this meeting by typing your questions/ comments in the Q&A section.

  • If you submit a question/ comment using the Q&A function, a staff member will respond to you as soon as possible.
  • Anonymous Q&A will not be available.

If you have any questions prior to the AGM, please email ceo.admin@arc.unsw.edu.au.

We look forward to seeing you at the hybrid AGM.  


ORDINARY BUSINESS FOR THE MEETING

1. ACKNOWLEDGEMENT OF COUNTRY

2. OPENING OF MEETING

3. CONFIRMATION OF MINUTES

Motion: THAT the minutes of the Arc@UNSW Limited Annual General Meeting, held on 22 April 2021, have been circulated, taken as read and confirmed. 

4. CONSIDERATION OF THE ANNUAL REPORTS:

a. The Financial Reports for the 2021 financial year (January 21 – December 21)

b. The Director’s Reports 

c. The Auditor’s Reports

Motion: THAT the Arc@UNSW Limited Annual Report for the 2021 financial year be adopted.

5. OTHER BUSINESS

6. CLOSE OF MEETING

Please visit the Arc reception or the Arc website for copies of the proxy form. All other relevant AGM papers and updates can be find on the Arc Website.

**Any changes made to the AGM will be updated on Arc’s website.

Company Secretary

Joelle Barallon

Arc Board Elections

Become a Director on the Board

The Arc Board

Meet the Board of Directors

2020 Annual Report

Previous Year AGM Minutes (Draft)