Notice Annual General Meeting
Arc @ UNSW Limited
11th May 2026
Notice of Annual General Meeting
Notice is hereby given of the hybrid Arc @ UNSW Limited (Arc) Annual General Meeting (AGM).
Date: Wednesday 3rd June 2026
Time: 9.00am (AEST)
Location: University of New South Wales; Roundhouse Club Bar, Kensington NSW 2033 or via Zoom
If you wish to join via Zoom, please CLICK HERE to register. Registration for Zoom attendance is essential. Please ensure you download the zoom app prior to the meeting as it is required for voting.
If you are attending as a proxy, please see the instructions provided on the proxy form HERE. The proxy form must be submitted either in-person via Arc Reception or emailed to ceo.admin@arc.unsw.edu.au by 9AM Monday 1 June 2026.
Only valid Arc members* (or their proxies) may attend this meeting.
*You must be a valid Arc Member prior to the General Meeting to be eligible to attend and vote. For clarity, Members must have signed up before 11.59PM on 2nd June 2026, with a projected graduation year of 2026 or beyond. On-the-day Arc Membership sign-ups and/or graduation year updates will not be accepted.
Agenda
1. ACKNOWLEDGEMENT OF COUNTRY
2. OPENING OF MEETING
3. ANNUAL GENERAL MEETING MEETING MOTIONS
3.1. PREVIOUS MINUTES
MOTION: THAT the minutes of the Arc@UNSW Limited Annual General Meeting, held on 4 June 2025, have been circulated, taken as read and confirmed.
3.2. CONSIDERATION OF THE ANNUAL REPORTS:
a. The Financial Reports for the 2025 financial year (Jan 25 – Dec 25)
b. The Director’s Reports
c. The Auditor’s Reports
MOTION: THAT the Arc@UNSW Limited Annual Report for the 2025 financial year be adopted.
4. OTHER BUSINESS
5. CLOSE OF MEETING
Voting & Proxies
Voting by proxy
A Member is entitled to appoint a person as the Member's proxy to attend and vote at the General Meeting instead of the Member, in accordance with clause 7.23 of the Company's constitution. A proxy need not be a Member of the Company. The linked proxy form above should be used for this purpose.
The proxy form must be signed by the Member or authorised person. The proxy attending on behalf of the member must vote or abstain in accordance with the Member's direction, or in the absence of a direction to vote or abstain, as the proxy sees fit. If the nominated proxy fails to attend, the Chair of the meeting shall be appointed as the Member's proxy by default.
To be valid, the signed proxy form must be received at the Company’s registered office or electronic address specified below, within the time specified below for that method of service:
| Method of service | Address for service | Time for service | |
| By hand | To the Company's office: Arc Reception, Gate 5 High Street, UNSW Kensington | 9AM Monday 1 June 2026 | |
| By email | To the Company Secretary via: ceo.admin@arc.unsw.edu.au | 9AM Monday 1 June 2026 |
Voting at the meeting
In accordance the Company’s Constitution, each Member present at the General Meeting has 1 vote via a show of hands (for in-person attendance) or 1 vote via a poll (for online Zoom attendance). Voting will take place in accordance with the Constitution and otherwise in a manner directed by the Chair of the General Meeting.
Attendance & Meeting Instructions
In person
1. Arrive by 8:45am, for a 9:00am start. Once the meeting has commenced, in-person latecomers may not be permitted entry. Admission of in-person latecomers will be at the discretion of the Chair of the Board.
2. An Arc staff member will check your Arc Membership.
3. The meeting will not commence until quorum is reached. Quorum is 50 Arc Members who are entitled to vote at the meeting, or 5% of the total number of Arc Members, whichever is lesser. Members and individuals attending as proxies or authorised representatives are counted towards quorum, including the proxies held by the Chair (Arc Constitution ss7.17-7.18). The Chair will keep you updated.
4. Please do not leave until the meeting has concluded.
5. There are two (2) motions that will be put forward at this meeting. The motions will be read by the Chair. You will be able to vote FOR, AGAINST or ABSTAIN.
Online
1. Join the meeting via the Zoom app. You will not be able to participate in the voting component of this meeting using Zoom via web browser.
2. Ensure that you have registered in advance.
3. You will receive an email from Zoom with the title “Arc UNSW 2026 Annual General Meeting Confirmation” when your registration is approved. This email will contain your link to enter the AGM. Do not forward this link to others.
4. The meeting will not commence until quorum is reached. The Chair will keep you updated.
5. You may enter the meeting from 8.45am (AEST). Please ensure you have logged in by 9.00am (AEST). Please do not leave the Zoom meeting until the meeting has concluded.
6. There are two (2) motions that will be put forward at this meeting. The motions will appear as separate polls with the option to vote FOR, AGAINST, or ABSTAIN. Ensure that you click ‘SUBMIT’ after voting.
7. All attendees will be muted, however you may participate in this meeting by typing your questions/ comments in the Q&A section.
- If you submit a question/ comment using the Q&A function, a staff member will respond to you as soon as possible.
- Anonymous Q&A will not be available.
If you have any questions prior to the AGM, please email ceo.admin@arc.unsw.edu.au.
We look forward to seeing you at the 2026 Arc Annual General Meeting.
