Host Your Annual General Meeting

Step 1 - Create the required documents

Before you can submit for Reaffilation, you must host an Annual General Meeting. This is where most of your Reaffiliation documentation will be created such as your AGM Minutes and New Executive Details.

You can find a checklist for how to host a valid Annual General Meeting HERE 🔗

Submit Your Documents

Step 2 - Submit Your Documents to Rubric

The ONLY way to submit your Reaffiliation documents is through Rubric.

Any member of the Club's Executive can submit your reaffiliation.

You can log into Rubric using the link HERE 🔗

Step 3 - Navigate to Your Clubs Page

Click on the profile icon and switch to your Club page:

Then click on the link for your Club’s account to enter your Club’s page.

Step 4 - Start Your Reaffiliation Application

Once on your Clubs page, you should see a button for Forms.

Step 5 - Complete Your Application!

In order to Reaffiliate there are several documents you must submit to Arc.

These include:

• Annual General Meeting Minutes
• Annual General Meeting Attendance list
• 2026 Executives Contact Details
• Signed Affiliation Agreement
• Updated Constitution
• Income & Expenditure Spreadsheet
• Bank Statements from your 2024 AGM to this 2025 AGM

Step 6 - Submit Your Application

You’re all done!!

Congratulations on continuing your Club’s legacy for another year.

From here, the Arc Clubs Team will review your Application and will notify you if there are more details required or if it has been approved.

If there any issues with your Reaffiliation application, the Clubs team will email your Club Email Address following up for more information if required. If none is required, you’re Club will be Reaffiliated for the next year.

Any Questions? Contact us below!