EGM Checklist

1. Read these sections of the Clubs Handbook:
   • General Meetings (Section 9)
   • EGMs (Section 9.1)
   • [If relevant] Elections (Section 10)
   • [If relevant] Club Constitutions (Section 7).
2. Read your Club’s constitution, checking for relevant requirements of EGMs, and, if relevant, elections and constitutional changes and detail any proposed constitutional changes
   • Template for Constituent Clubs 
   • Template for Regular Clubs 
3. Organise bookings for your IGM event
   • Bookings & Event Admin page

1. Prepare and have attendees fill the attendance form
   
2. Take meeting minutes
   • EGM Minutes Template

Have a SpArc Admin submit the following EGM documents on SpArc by going to EGM Form in the Club Exec Tools & Guides section on the home page:

• EGM Attendance Sheet
• EGM Minutes
• For Executive Elections (if applicable):
  • Executive Details – name, position, student number, email, phone number
  • Signed Arc Clubs Affiliation Agreement (signed by all incoming Club Executives)
  • Names of Bank Signatories (FULL name as on Official IDs)
• For Constitutional Amendments (if applicable):
  • Clubs Constitution (updated with any changes made at the EGM) 

If relevant, Outgoing Executive – handover roles to New Executives

• Write handover documents for the individual role

All New Executives - Complete Club Executive Training

• Complete Arc Club Executive Training
• Complete Online Training at your own pace, within 2 weeks of training being made available
• Attend training (max 1 hour), within 1 month of your EGM being approved (contact the Arc Clubs team to arrange a time).