Clubs Wellbeing & Grievances

Arc Incident Report Form

The form is for reporting incidents that take place during a Club event/activity. Arc may or may not choose to investigate the incident further once reported, Clubs will be informed of any action if being carried out and their role in the process.

If the incident related to a Club that is part of Arc Sport, please complete the Arc Sport Incident Report. Unsure? Check out the list of Sport Clubs HERE.

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How to be a Successful Grievance Officer

Learn how to be the best Grievance Officer you can be!

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How to Manage Complaints & Grievances

Learn how to respond to any complaints or grievances that your Club receives.

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Overnight Events Portal

Everything you need to run an amazing time away from home with your Club Members.

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How to Resolving Disputes Internally

Learn what you can do to resolve disagreements or disputes.

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Gendered Violence Resources

A compilation of resources and information to educate you and your Club members about sexual misconduct and your options.

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How do I Remove a Member?

In some circumstances, it is possible for a Club to terminate an individual’s Club membership, although this must be for a valid reason (such as misconduct, harassment or bullying) and must be approved by a General Meeting of your Club. Under no circumstances does the Club Executive (independently or as a group) have the right to terminate an individual’s Club membership. To terminate membership, the following procedure must be followed:

  1. A motion must be passed by the Executive or the Executive are petitioned by at least fifteen (15) members to initiate proceedings.
  2. All Club members must be notified of the proceedings by a motion on notice at an Extraordinary General Meeting.
  3. The member/s concerned must be notified in writing of the proceedings as well as the reasons at least seven (7) days before the meeting.
  4. The member concerned is given at least five (5) minutes to speak against the motion at the EGM.
  5. For termination to be accepted, the motion must be carried by a majority at the EGM.

If any Club member or Executive feels that they have had their membership wrongfully terminated, they have the right to appeal to the Student Development Committee (SDC, a subcommittee of the Arc Board), who will arrive at the final resolution of the matter at their absolute discretion. Please email if you have any issues.

An individual member can also decide to terminate their membership to the Club on their own. This should be communicated in writing to the Club's general email and/or the Club Executive responsible for the membership database (usually the Secretary) to ensure that there are records should any disputes arise.

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