Activity Grant
How to Apply for an Activity Grant
In order to receive an Activity Grant, there are some important steps to complete in order to be eligible.
Click here 🔗 for your step-by-step from start-to-finish guide on how to get Arc Clubs funding for your events!
What is Covered? (Including but not limited to)
| What is NOT Covered | |
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Food & drink | Alcohol* | |
Venue hire costs | Payments, wages or salaries for Club Executives & Contributing Club Members | |
Decorations, audio, lighting | Cash prizes | |
Photographers, DJs, performers | Transport & Parking costs | |
Prizes & gifts for presenters, judges, hosts etc | Fines & other fees | |
Marketing | | |
*Expenditure grants apply for alcohol purchased at UNSW Roundhouse
How is it Calculated?
The Activities Grant is the most commonly applied for grants and helps subsidise the costs of your events. There are two attributes used to calculate your Activities Grant: Attendance and Expenses.
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Your Club will receive $2 for every Arc Member who attends your On-Campus event (Up to 200 attendees)
For events Off-Campus & Online, your Club will receive $1 for every Arc Member who attends your event (Up to 100 attendees)
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If your Club incurs expenses running an event, the Activities Grant will cover 35% of these costs up to breakeven.
The grants from attendance AND expenses will be combined in your Activities Grant payment.
Grant | Calculation | Maximum Amount |
---|
On-Campus Activities Grant (Step-by-step guide HERE) | 35% of expenses up to break-even, plus attendance: $2 per Arc member up to 200 Arc attendees On-Campus. | $750 (Bronze)
$1125 (Silver)
$1500 (Gold)
(Per Event)
plus attendance |
Off-Campus & Online Activities Grant (Step-by-step guide HERE) | 35% of expenses up to break-even, plus attendance: $1 per Arc member up to 100 Arc attendees Off-Campus/Online. | $750 (Bronze)
$1125 (Silver)
$1500 (Gold)
(Per Event)
plus attendance |
Activities Grants Small Event Example
The Nicolas Cage Appreciation Society has just held a very successful event: ‘Nicolas Cage: Good or Bad?’ held on campus in Colombo LG01.
They had 20 attendees at the event and spent $50 on food and drinks. The event was not ticketed and was free for all member to attend. Below is an example calculation of the grants received after the event.
Event Attendance & Expenses | Resulting Grant |
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20 Attendees x $2 per attendee | = $40 |
$50 F&D Expenses x 0.35 reimbursements | = $17.50 |
Total | $57.50 |
As a result of the event, the Nicolas Cage Appreciation Society has made $7.50 profit.
Activities Grant Major Event Example
The Nicolas Cage Appreciation Society has just held a very successful ball: ‘National Treasure: NCAS Ball’ held off-campus in Darling Harbour. NCAS is a Gold Tier Club.
They had 120 attendees at the event and spent $20,000 hiring the venue. The event was ticketed and made $19,400 in ticket revenue. Below is an example calculation of the grants received after the event.
Event Attendance & Expenses | Resulting Grant |
---|
120 Attendees x $1 per attendee | = $120 |
$20,000 Venue Expenses
- $19,400 Ticket Revenue
= 600 loss | = $600 |
Total | = $720 |
Therefore, the Club will be award $720 in Activities Grants. Meaning the Club has made $120 in profit from the event.
Weekly Events
Arc recognises that many Clubs hold regular events, such as weekly classes or monthly meetings. A separate Clubs Grant Application may be submitted for each re-occurrence for which you would to apply for a grant, however where a Club holds multiple activities per week, Arc Clubs Staff must be consulted prior to applying for funding. If these activities are similar, Clubs may be asked to consolidate Grant Applications.
Collab Events (Multiple Clubs Hosting)
If your Club teams up with another Arc-Affiliated Club for an event, you may still apply for one Activity Grant for the event. Arc will pay the Club that applied for the grant and it is the Club’s responsibility to split this funding once it has been paid out.
Internal-Only Events
Events that are not publicly accessible to General Members of the Club are not eligible for grant funding. For example, Team Meetings, Induction Days, Internal Road Trips and Team Bonding activities cannot be submitted for the Activities Grant.
Your Club should be primarily run for your members.